Manual Time Entry

Manual time entry allows administrators and managers to record, edit, or correct time entries when needed. This is useful for corrections, missed clock-ins, or adding historical time data.

Creating a Manual Time Entry

Step 1: Access Time Entries

Navigate to "Scheduling" → "Time Entries" from the main menu.

Step 2: Create New Entry

Click "Add Time Entry" or "New Time Entry" to open the creation form.

Step 3: Select Employee

Choose the employee for whom you're recording time from the dropdown list.

Step 4: Link to Appointment (Optional)

If the time entry is related to a specific appointment, you can link it. This helps with tracking and reporting.

Step 5: Enter Time Details

Fill in:

• Clock in date and time
• Clock out date and time (or leave blank if still in progress)
• The system automatically calculates hours

Step 6: Add Notes

Include any relevant notes about the time entry, such as why it was entered manually or any special circumstances.

Step 7: Save

Save the time entry. It will appear in the time entries list and can be approved if required.

Editing Time Entries

To edit an existing time entry:

1. Find the time entry in the list
2. Click on it to open the edit form
3. Make your changes
4. Add a note explaining the edit if needed
5. Save the changes

Best Practices

• Always add notes when manually entering time to explain why
• Verify times with employees before entering
• Review manually entered time entries for accuracy
• Use manual entry as a last resort - encourage employees to use mobile clock-in when possible